Before I speak or ask a question, I must understand why I am doing so. This reflection is key to ensuring that my communication is effective and meaningful. From both the speaker's and the listener's perspectives, having a clear purpose improves the quality of the interaction.
How come I am about to ask this question or make this statement?
From the speaker's perspective, knowing the reason behind my statement or question helps focus my message. When I ask myself, “What is my goal here?” Am I seeking to gather information, offer a suggestion, or spark a conversation? For example, if I ask a colleague, "What do you think about this project?" I could be seeking their insights, encouraging collaboration, or requesting feedback. However, without clear intent, the question might come off as vague, leading to ambiguous answers. A better version of that question might be, "What changes do you see that could improve this project?" This question directly targets the feedback I'm seeking. By making my intentions more specific, my questions become more precise.
Having purpose-driven communication also shapes how I deliver my message. When I know why I am speaking, I can present my ideas in a relevant and meaningful way to the listener. This fosters better engagement and avoids unnecessary confusion or misunderstandings, making the conversation more productive.
From the listener's perspective, understanding the speaker's intent allows for more thoughtful responses because knowing the reason behind a statement or question, they can engage more deeply and respond more effectively. For example, if I ask, "How did you feel about the meeting?" the listener might not know if I'm looking for feedback or just making small talk. Instead, I can guide the response towards what I need, asking, "What insights do you have that could enhance our meetings?" This way, the listener understands that I'm seeking constructive feedback, making their response more targeted and helpful.
Purpose-driven communication enhances clarity, fosters better engagement, and ensures that both parties engage with a clearer understanding.
How about you? Would it be meaningful for your listener to know why you are speaking?
Watch for the blind spots.
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